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Tel: 0785 5500075

club membership software system package
Download fully working trial version or alternativley arrange a LIVE online presentation.

CLUB-FX membership software was first developed in 1999 for Casino membership operations.

'Easy to use' screens & reports will bring significant benefits to your club and members.

Staff will enjoy using our membership software and quickly bring significant benefits to you club.

  • Intuitive software, clear & easy to use screens
  • Attendance & non-attendance recording
  • never miss expiry dates, renewals, monies due/overdue
  • Automatic message alerts
  • Create & design staff or member Photo ID cards
  • NEW Optional door-lock/gate (site access control)

               Download Software Demo
                        Alternatively call us to arrange a
                    LIVE online presentation
                             
                             club membership prices list


    Barcode membership card slot reader   Barcode Handheld card scanner   Barcode desktop membership card scanner  

    Barcode & Magnetic Strip Options
    We supply a range of reliable and durable barcode and magnetic-strip card reading devices that are easily installed (Plug & Play) on any computers or laptop with a USB port.


  • Hand-held barcode scanners
  • Desktop barcode scanners
  • Magnetic-strip or barcode slot readers

    These devices are especially chosen by us for reliability and ease of fitting, often they just plug-in and they will work immediately without any fuss.
    For help or advice please call us directly: 0785 5500075

    Membership Card Options
  • Pre-printed plastic cards (most popular option)
  • Windows printer
  • Plastic card printer

    membership cards Pre-printed full colour plastic membership cards are the most popular choice for clubs.

    We don't supply them directly ourselves, but we can suggest a card printer that will help you in this matter.

    (guide prices only)
    200 Cards = £118 (0.64p each)
    500 Cards = £185 (0.37p each)
    1000 Cards = £315 (0.31p each)
    2000 Cards = £440 (0.22p each)
    3000 Cards = £565 (0.18p each)

    CLUB-FX Membership software is already compatible with many dedicated plastic card printers. You can use the built-in design facility to customise the cards and choose to include or exclude members photos and details.

    CLUB-FX software also provides a low-cost option to print photo ID and barcodes onto A4 paper using an ordinary windows printer. The result will require cutting out, folding, inserting into a pouch and laminating.
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       Software Features
    Photo ID membership cards
    Barcode or Magnetic-strip
    Create as many 'Membership Types' as you want

         - Set rules & conditions

         - Peak & off-peak days and times

         - limit admissions by member

         - Individual, family, corporate or social

         - Promotional - attendance limitation

    Attendance & none-attendance recording & monitoring

         - Record IN & OUT movements (on-site / off-site)

         - Photo ID display

         - Automatic alert messages (monies due - status, etc)

         - Internal message display

         - Sound alerts & notifications (Switch ON/OFF)

         - attendance reporting and analysis

    Marketing & Promotion

         - Fast & easy list generation

         - flexible criteria based lists for marketing & mailing

         - Batch emails

         - Built-in labels print options

         - Export lists in a variety of popular formats

         - Create your own Mail-Merge letters and labels

         - Export files for use of SMS texting

      Bookings management (Multi-purpose)

         - Use for classes, events or sevices

         - Fast availability search

         - Simple allocation of member or non-member

         - Fast & easy booking availability creation wizard

         - Print bookings and schedules
    Never miss expiry dates, renewals, monies due
    Fast & easy multi-field searches
    Internal messaging facilities

    User password and access control

    Sales records created with audit information
    Comprehensive range of useful reports
    Design & print Photo ID card or badge
         - Use a standard Windows printer

         - Include photo and barcode


  • demonstration/training application
  • Internal backup software application included
  • Network ready software (upto 3 computer)
  • 30 days free telephone support
  • Unlimited Q&A email support
  • NEW optional door/gate access control
  • Postcode quick addressing*
  • FREE IMPORT of your existing data**

    *Additional third part software required for quick postal addressing.

    **Import existing data FREE when declared and sent prior to despatch. Not all of you data may be suitable to be imported into CLUB-FX Membership Software as system content and formats vary. Please contact us for more advice on this matter.


    CLUB-FX membership software can operate perfectly well without photos.

    A members photo can be taken from a simple web-cam or digital camera.

    Low resolution digital photos should used. If you wish to use a digital camera set the resolution to the lowest level.
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    Membership Details

  • Each membership record stores a comprehensive range of information
  • Store information relevant to your club (rename the field labels in user defined fields)
  • Keep or delete expired Membership details
  • Keep or delete membership enquiry details
  • Advanced record searching & filtering.
  • Customisable member data fields (User defined fields)
  • Optional quick postcode addressing (additional software required - not included)


    Admissions & Attendance Recording - Reporting & Analysis

  • IN and OUT attendance recording
  • Instantly know who is on-site (printable list)
  • On screen membership photo displayed
  • Automatic screen alerts upon admittance (with or without sounds)
  • Internal message display
  • Quick & easy manual admittance (if card is unavailable)
  • Scroll through admissions
  • Staff alerts for monies outstanding or due, cancelled or expired membership, etc.
  • Excellent reporting on attendance - with or without photos

    Membership Types SETUP

  • Make as many different membership types as you require for you club
  • Apply rules & conditions to your membership types
  • Apply days when membership type is valid or invalid
  • Apply Peak and Off-Peak memberships types
  • Apply Memberships that have a fixed limit of admissions to your club.
  • Apply Family, Spouse, Corporate and Groups memberships types
  • Sell memberships with countdowns or limited entry.
  • Create temporary or promotional memberships types

    Fast and Easy Membership search

  • Search on telephone number, names, addresses, membership number, etc.
  • Advanced LIKE * type search included.
  • Members photos displayed on search

    Comprehensive Reporting

  • Date range reporting
  • Select detailed or summary reports
  • Select report grouping by day, week, month or year
  • Reports can be emailed using snapshot format (.snp  -  similar to PDF files)
  • Export report data into Microsoft Excel
  • Set security access for reports (limit access)
  • Reporting includes; Attendance, None-Attendance, Accounts Overdue, Accounts Paid and Unpaid, Memberships expired, Membership renewals, Memberships cancelled, Membership status, Telephone lists, Email lists, statistical plus many more.
  • Membership Analysis reports

    Bank Debiting by batch*

    This feature is dependant on which bank debiting system you are prepared to use. HSBC, Barclays, Natwest, others also available. This is a modular add-on that is included within the price at time of purchase only. Changing Banks or using a different debiting system will require a software update charge at a small nominal rate (charges may vary depending upon bank system.)
  • Simple and quick membership debiting

    Financial controls - Monies due - Outstanding - Payments

  • Current and historical account details viewed from members details
  • Automatic messages for overdue/outstanding balances upon admission
  • add purchased items or products to members account
  • account details are auto-stamped with date, time and user name
  • Payments can be easily added (auto-stamped)
  • Bank statements can be reconciled within managers section
  • Payments via Bank BACS can be reconciled from within the managers section
  • Only managers are able to edit financial records (Change values)
  • Reports also provide a means to monitor account balances & payments
  • Send reminder emails or letters for payments due or outstanding
  • Financial and account reports are date based, detailed or summary or day, week, month or year.

    Internal messaging posting

  • Internal messages are displayed when a member is entered into your club
  • Internal messages can be added individually or by batch/mass
  • Select specific membership types to receive internal messages
  • provide lost and found messages
  • pass on internal messages between staff members

    Booking Allocation creator - Bookings control (multi-purpose)

  • Create booking allocations for any purpose
  • Booking allocations are useful for inductions, training and fitness classes for individual or groups, solarium sessions, sauna sessions, personal training sessions and much more.
  • find availability quickly and easily
  • allocate a member or guest to a booking allocation

    Marketing controls - Emails - letters - SMS Texts

  • Send a member a reminder via email, post or even create a SMS text file
  • Send communications for outstanding balances, monies due, membership renewal notice, expiry warning, non-attendance, birthdays, promotions, newsletters and much more.
  • Individual or batch membership communications (via file creation)
  • create a telephone list based on criteria you choose

    Design and Print your own Photo ID and Barcode membership cards

  • Create your own membership card designs
  • Select options for membership photos, barcodes, font style, colour and size
  • Membership card front and back designed individually
  • Print using ordinary Windows printer onto ordinary paper for laminate pouches
  • Use both prefabricated membership cards and your own designed cards
  • Easily switch from one card design to another card design
  • Use different membership cards designs for different membership types
  • Use the reverse of your membership card to sell advertising space

    Caller ID search and lookup

  • You can use the Caller ID display number on a telephone system or mobile telephone to enter into one field in CLUB-FX that will search all telecom fields and display a membership if a match is made.
  • Answer the telephone with the membership record displayed on screen
  • fast and efficient and impressive service to your members

    Quick Addressing via Postcode (additional software required)

  • CLUB-FX Membership software come ready with the ability to use AFD quick addressing using the postcode and house number to add the whole address accurately (purchase of AFD postcode software required)

    Reminders - Expiry warnings - Renewals due

  • Send reminder emails or letters for payments due or outstanding
  • CLUB-FX provides an comprehensive range of report that enable you to monitor important aspects of your club operation on a daily, weekly and monthly basis
  • Automatic screen alerts are provided when a member is entered into your club
  • Additionally sound alerts can compliment your screen alerts to bring added attention (*switch-on/off sound alerts)

    Automatic Screen Alerts when admitting members.

  • As a member swipes their membership card to record the admission a automatic screen alert will   display information important to that membership
  • Alerts are provided for outstanding balances and monies due, expired, cancelled and unrecognised memberships.
  • additionally a membership (membership type) has to be valid for use for the day and time period

    Switch ON or OFF automatic sounds alerts (selectable play list)

  • Alert sounds can be switched ON or OFF
  • You can choose what alert sound you want played for an alert message
  • Create and add your own alert sounds

    Security Settings - Login - Setup report access restrictions

  • You can control staff access to reports
  • you can limit what reports you want each staff member to access
  • A managers password is required to access the managers section

    Automatic date, time and name stamping on records (Audit Trails)

  • Each created financial record has a unique ID that is sequentially numbered
  • Every financial record or payment has the date, time and users name stamped automatically against it for your audit purposes.

    Network Ready software - Expansion Ready

  • CLUB-FX Membership software is network ready
  • Network together up to 5 different computers.

    CLUB-FX Membership Software is Bespoke

  • Because CLUB-FX is bespoke software, it can be changed or modified by us to meet your exact requirements and needs. Naturally any modifications or re-development would incure extra cost.


    club membership prices list

    Microsoft Access is a required component to be loaded on the computer before CLUB-FX software will run

  • Membership software for every type of club where membership control, monitoring and reporting is important.