Why use CLUB-FX Membership system?
Easy to use No internet dependency (PC based) Single one-off payment No ongoing costs / fees No contracts, No maintenance costs Network ready (Share data on multiple PCs) Customisable / tailored software*CLUB-FX membership software was developed over 10 years ago and is used by hundreds of clubs and organisations.
Independence from an internet connection mean you control and manage your own membership information. No other company can misuse your hard earned membership details.
CLUB-FX membership software a popular because of its simplicity & flexibility making suitable for clubs of all types and sizes.
*Customisable / tailored software
Should you have specific requirements that are not entirely fulfilled by our standard version of CLUB-FX membership software, we can make developmental changes that can add features or functions that may specifically suit the requirements of your club or organisation better.
Barcode & Magnetic Strip Readers
We stock a range of barcode and magnetic strip reading devices that are easily installed ('Plug & Play') on any computer / laptop with a USB port.
Barcode slot (SWIPE) readers Hand-held barcode scanners Magnetic-strip slot (SWIPE) readersWe don't supply membership cards ourselves but we are happy to provide advice and suggestions on this matter.
As a price guide only for high quality, full colour plastic (credit card style), membership cards with pre-encoded with bar-coded or magnetic strip.
200 Cards £132 (0.66p each)
500 Cards £206 (0.41p each)
1000 Cards £347 (0.35p each)
2000 Cards £485 (0.25p each)
3000 Cards £625 (0.21p each)
Key Benefits
Attendance & Non-attendance recording
Included Extras
• Internal backup software
• Network ready (share data ready across multiple computers)
• 30 days free telephone support
• Unlimited Q&A email support
• Import your data from another system FREE**
**We will gladly try to Import compatible data into CLUB-FX from another system. Sometimes this may not be reasonable to do so due to access or compatibility issues.
Customisable Software*
As the developers of CLUB-FX membership software we able to make changes to suit the specific requirements of your club or organisation.
We are happy to discuss your needs or requirements and provide a estimate for the developmental works for tailoring and customising software to your requirements.
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Attendance and Non-attendance recording
When a member swipes their card or is admitted into your club their photo and details are immediately displayed on screen. Any important messages are also displayed simultaneously.
The admission is recorded and stamped with the date and time so you may report and analysis attendance and non-attendance for any periods.
• Individual and group Attendance & Non-attendance
• Running display of members count for Attended, On-site, Off-site
• Record IN and optionally OUT movements
• Print emergency on-site report
• Automatic critical messages (invalid, banned, expired, monies owed, unrecognised)
• Automatic Individual or membership group internal messages displayed upon entry
• Setup audio alerts for a variety of reasons like, expired, monies owed, etc)
Membership renewals & expiry
Each day CLUB-FX provides a overview of members that have payments overdue, memberships due to expire and non-attendance.
The emphasis is on managing issues in the early stages before they grow and cost you members and revenue.
• Automated alerts summary for membership expiry, payment overdue, non-attendance and birthdays
• Using the marketing suit you will be able to create labels, use mail merge facilities and mass email your members for a wide variety of reasons
Marketing tools
• CLUB-FX comes with its own built-in, easy-to-use marketing tools
• Using the 'easy to use' record filtering you can create marketing lists for a wide variety of reasons
• Export lists in a wide variety of formats that include (text files, comma separated value files, Microsoft spreadsheets and databases, etc.)
• Marketing tools are easily used to retain existing members and create promotions
• Built-in mail merge facilities and label printing
• Marketing lists for SMS texting (use of third party service)
• Send individual or batch emails to members
Membership Types
Creating membership types that suit your clients or members and the requirements of your club is about maximising the full potential for revenue and profits.
• Create membership types for a wide range of periods that include; daily, weekly, monthly, quarterly, yearly
• Create membership types for couples, families, corporate groups
• Apply entry by days and times (3 time zones per day)
• Apply 'Pay & Play' or 'Pay as You Go' entry charges / payments
• Apply limited or fixed number entry memberships
• Create promotional or trial memberships
Network Ready software
Sharing your data across a network of computers is a quick and simple process, as easy as browsing for a file or document.
• A popular configuration for a club may be 3 reception stations and 2 back office administration computers
• Sharing allows users to simualtaneously work on the same system
Comprehensive Reporting
CLUB-FX Membership software has a wide range of reports for all aspects of club matters with built-in filtering for date ranges and key categories to provide clear and concise information
• Detailed and summary reporting
Sales & payments monitoring
CLUB-FX Membership Software provides excellent tools to help you manage sales and payments.
For those members that pay by direct debit or standing orders on a regular basis your able to use the payments monitor screen to filter and sort the screen in a way to closely mimic a statement from a bank or debiting third party. This can make the task of marking hundreds of payments a quick operation.
• Manage payment records from a purpose built screen that provided excellent filtering and sorting
• Control overall payment records from a purpose built screen that provided excellent filtering and sorting
• Automatic alert messages displaying on screen monies owed or outstanding
Internal messaging posting
you can set a message for a individual member or group of members that is automatically displayed on screen when the member enter your club.
• Easily communicate important events or promotions
• Keep individuals and groups up to date with news, rules or conditions
• Lost and found - message members that have attended for that day or session
• Use internal messages for communication between managers and staff.
Bookings
The booking system is very flexible and can be used for a wide variety of purposes that include classes and event. It works by using a wizard tool to create booking records for each 'Availability' booking space or session. This has immediate advantages in quickly and easily identifying free spaces 'Availability' for enquiring members or clients
• Fast and flexible
• Flexible/multiple use booking records
• Create individual booking availability records
• Multiple booking availability records creation wizard (built-in tool)
• Quick filtering screen
• Fast allocation of a booking
Print your own Photo ID membership cards
• Create and install your own card designs
• Create staff and member cards / badges
Software copyright and sold under licensed terms and conditions.
Offices: 1st Floor, Cobat House, 1446-1448 London Road, Leigh-on-Sea, Essex, SS9 2UW.
Bespoke membership software solutions and database system development specialist since 1999