CLUB-FX software establisted in 1999 provides a built-in range of 'easy to use'
controls and reports for managing all the important aspects of your
club and memberships.
Your staff will enjoy using our membership software and
quickly bring significant benefits.
Clear & easy to use screens
Member attendance & analysis
Track membership expiry, renewals, monies due
monies overdue plus much more...
Simple membership management tools

We supply a range of barcode or magnetic-strip card reading devices
that are compatible with computers or laptops.
Hand-held barcode scanners
Desktop barcode scanners
Magnetic-strip or barcode slot readers
These devices are especially chosen by us for reliability
and ease of fitting, often they just plug-in and they will work
immediately without any fuss.
For help or advice please call: 01702 477366

Pre-printed plastic cards (most popular option)
Windows printer
Plastic card printer
Pre-printed
full colour anonymous plastic membership cards are the most
popular choice for clubs.
We don't supply them ourselves, but we can provide a list of
suppliers or you can source a good local printer of your own.
(See guide prices below)
200 Cards = £118 (0.64p each)
500 Cards = £185 (0.37p each)
1000 Cards = £315 (0.31p each)
2000 Cards = £440 (0.22p each)
3000 Cards = £565 (0.18p each)
CLUB-FX Membership software is compatible with most
dedicated plastic card printers. You can use the built-in
design facility to include/exclude members photos and
membership details for the card designs.
CLUB-FX software also provides a low-cost option to print
photo ID and barcodes onto A4 paper using an ordinary
windows printer. The result will require cutting out, folding,
inserting into a pouch and
laminating. |

Photo ID membership management system
Barcode or Magnetic-strip quick member admission
Name & create your own Membership Types
Higly customisable rules/conditions
Apply specific day & times validity (peak & off-peak)
Set admission limitations (number of entries)
Create social, spouse, family, group, corporate types
Never miss expiry dates or membership renewals
Record IN & OUT (on-site) movements for members
Attendance recording & monitoring screen
Monies outstanding are automatically displayed
Alert messages - expired, invalid, unrecorgnised, etc
Internal
admission messages displayed
Reporting and statistical analysis
Fast & easy intellegent searches (with photos)
Multi-purpose flexible bookings allocation & scheduler
Marketing & Promotion (create LISTS for)
Sending batch/group or individual emails
Mail-Merge letter and labels
Bulit-in lable print options
Export list to Microsoft EXCEL and ACCESS database
Export list for SMS text message service (third party)
Sales creation with audit info; username, date, time, etc
Internal messaging facilities (displayed upon admission)
Comprehensive range of reports
Design & print your own Photo ID membership cards
Use ordinary Windows printer and A4 paper
Full colour Photo ID cards with/without barcode
Create your own designs - simple and economical

CLUB-FX demonstration application
Internal backup software application included
Username & Password permissions can be applied
Restrict access to sensitive information and report
Network ready software(upto 3 computer)
ON/OFF Alert sounds for automatic notifications
30 days free telephone support
Unlimited Q&A email support
Postcode quick addressing*
We can IMPORT your old or existing data**
**Additional third part software pack required for quick postal addressing.
*Import existing data FREE when declared and sent prior to despatch. Not all data may be suitable for import as system vary.
For our help or advice on this matter please call us on: 01702 477366.

CLUB-FX
membership software can be used with or without members photos.
A members photo can be taken from a simple web-cam or digital camera.
High resolution digital photos should be avoided as they are unnecessary for membership cards or to display on screen.
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Membership Details
Comprehensive range of information stored for each membership record.
Store information relevant to your club (rename the field labels in
user defined fields)
Keep or delete expired Membership details Keep or delete
membership enquiry details
Advanced record searching & filtering.
Spelling checker tool includedCustomisable member data fields
(User defined fields)
Optional quick postcode addressing (additional software required -
not included)
Admissions & Attendance Recording - Reporting & Analysis
IN and OUT attendance recording
Instantly know who is on-site (quick printable list)
On screen membership photo displayed
Automatic screen alerts upon admittance (with or without sounds)
Internal message display
Quick & easy manual admittance (if card is unavailable)
Scroll through admissions
Staff alerts for monies outstanding or due, cancelled or expired membership, etc.
Excellent reporting on attendance - with or without photos
Membership Types SETUP
Make as many different membership types as you require for you
club
Apply rules & conditions to your membership types
Apply days when membership type is valid or invalid
Apply Peak and Off-Peak memberships types
Apply Memberships that have a fixed limit of admissions to your club.
Apply Family, Spouse, Corporate and Groups memberships types
Sell memberships with countdowns or limited entry.
Create temporary or promotional memberships types
Fast and Easy Membership search
Search on telephone number, names, addresses, membership number,
etc.
Advanced LIKE * type search included.
Members photos displayed on search
Comprehensive Reporting
Date range reporting
Select detailed or summary reports
Select report grouping by day, week, month or year
Reports can be emailed using snapshot format (.snp -
similar to PDF files)
Export report data into Microsoft Excel
Set security access for reports (limit access)
Reporting includes; Attendance, None-Attendance, Accounts Overdue,
Accounts Paid and Unpaid, Memberships expired, Membership renewals,
Memberships cancelled, Membership status, Telephone lists, Email
lists, statistical plus many more.
Membership Analysis reports
Bank Debiting by batch*
This feature is dependant on which bank
debiting system you are prepared to use. HSBC, Barclays, Natwest,
others also available. This is a modular add-on that is included
within the price at time of purchase only. Changing Banks or using a
different debiting system will require a software update charge at a
small nominal rate (charges may vary depending upon bank system.)Simple and quick membership debiting
Financial controls - Monies due - Outstanding - Payments
Current and historical account details viewed from members details
Automatic messages for overdue/outstanding balances upon admission
add purchased items or products to members account
account details are auto-stamped with date, time and user name
Payments can be easily added (auto-stamped)
Bank statements can be reconciled within managers section
Payments via Bank BACS can be reconciled from within the managers section
Only managers are able to edit financial records (Change values)
Reports also provide a means to monitor account balances & payments
Send reminder emails or letters for payments due or outstanding
Financial and account reports are date based, detailed or summary or day, week, month or year.
Internal messaging posting
Internal messages are displayed when a member is entered into your
club
Internal messages can be added individually or by batch/mass
Select specific membership types to receive internal messages
provide lost and found messages
pass on internal messages between staff members
Booking Allocation creator - Bookings control (multi-purpose)
Create booking allocations for any purpose
Booking allocations are useful for inductions, training and fitness classes for individual or groups, solarium sessions, sauna sessions, personal training sessions and much more.
find availability quickly and easily
allocate a member or guest to a booking allocation
Marketing controls - Emails - letters - SMS Texts
Send a member a reminder via email, post or even create a SMS text
file
Send communications for outstanding balances, monies due,
membership renewal notice, expiry warning, non-attendance, birthdays,
promotions, newsletters and much more.
Individual or batch membership communications (via file creation)
create a telephone list based on criteria you choose
Design and Print your own Photo ID and Barcode membership cards
Create your own membership card designs
Select options for membership photos, barcodes, font style, colour and size
Membership card front and back designed individually
Print using ordinary Windows printer onto ordinary paper for laminate pouches
Use both prefabricated membership cards and your own designed cards
Easily switch from one card design to another card design
Use different membership cards designs for different membership types
Use the reverse of your membership card to sell advertising space
Caller ID search and lookup
You can use the Caller ID display number on a telephone system or
mobile telephone to enter into one field in CLUB-FX that will search
all telecom fields and display a membership if a match is made.
Answer the telephone with the membership record displayed on screen
fast and efficient and impressive service to your members
Quick Addressing via Postcode (additional software required)
CLUB-FX Membership software come ready with the ability to use AFD
quick addressing using the postcode and house number to add the whole
address accurately (purchase of AFD postcode software required)
Reminders - Expiry warnings - Renewals due
Send reminder emails or letters for payments due or outstanding
CLUB-FX provides an comprehensive range of report that enable you to monitor important aspects of your club operation on a daily, weekly and monthly basis
Automatic screen alerts are provided when a member is entered into your club
Additionally sound alerts can compliment your screen alerts to
bring added attention (*switch-on/off sound alerts)
Automatic Screen Alerts when
admitting members.
As a member swipes their membership card to record the admission a automatic screen alert will display information important to that membership
Alerts are provided for outstanding balances and monies due, expired, cancelled and unrecognised memberships.
additionally a membership (membership type) has to be valid for use for the day and time period
Switch ON or OFF automatic sounds alerts (selectable play list)
Alert sounds can be switched ON or OFF
You can choose what alert sound you want played for an alert message
Create and add your own alert sounds
Security Settings - Login - Setup report access restrictions
You can control staff access to reports
you can limit what report you want each staff member to see
A managers password is required view and use the managers section
Automatic date, time and name stamping on records (Audit Trails)
Each created financial record has a unique ID that is sequentially numbered
Every financial record or payment has the date, time and users name stamped automatically against it for your audit purposes.
Network Ready software - Expansion Ready
CLUB-FX Membership software is network ready software
Easily load CLUB-FX membership software onto another computer and link it to your database to provide you with reception and back office administration.
Network together up to 5 different computers.
CLUB-FX
Membership Software is Bespoke Software
Because our software is bespoke it can be we can modified for
specific requirements at extra cost.
Microsoft Access is a required component to be loaded on the computer
before CLUB-FX software will run.
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